Skip to content
©2026 Alify® — Independent digital agency Loading experience

A L I F Y

Websites · Brands · Growth

000%
Design — Build — Optimise Karachi · Working worldwide
ALIFY
Start a project
hello@alify.agency
USA · Canada · Europe · Australia

Get a Free Quote

Case study — Property Management

# PropStack: the build that paid for itself.

PropStack came to us as property management operators in Austin, USA with a problem that was costing them weekly. The program below is what moved their headline number: -68% response time.

Fig. 01 — Tenant-Ops Automation Austin, USA

Client
  PropStack
Year
  2026
Industry
  Property Management
Location
  Austin, USA

01

The challenge

The founder was the integrations department: five zaps lived in her head, each one a silent-failure risk the business only discovered when a customer called.

Reporting consumed a day a week assembling numbers from four systems — a day spent describing the business instead of running it.

02

The approach

Data hygiene came before any bot: field standards, required properties, one naming convention —two days of unglamorous work that made every subsequent automation trustworthy.

Then the leverage sequence: intake and routing automation, response-time workflows, reporting pipelines — each baselined before and measured after in the hours it returned.

The stack consolidated: fewer tools, documented data terms, and integrations that degrade loudly instead of failing silently.

- RAG assistant scoped to company documents with citations
- Team training and quarterly kill-review cadence
- Documented workflows with owners, runbooks and failure alerts
- Lead response-time automation with human checkpoints

03

The results

R—01 3.2x Items processed per person
R—02 7 days Pilot-to-production median
R—03 -59% Routine support tickets
R—04 62 h Team-hours returned monthly

> Quotes in four minutes changed what kind of company we get to be.Sara Whitfield — Founder, PropStack

04

The gallery

Next case study PatronPass
→

Start a project

## Your metric. Our move.

Fixed quotes in 48 hours. Senior team only. Zero hand-offs between disciplines.

Get a Free Quote See the proof

Cookies, minus the crumbs. We use essential cookies to run this site and optional analytics cookies to improve it — analytics only load after you accept. See our Cookie Policy.

Before you close the tab

## Leaving without a plan?

“Most agencies sell hours. We sell outcomes — and we’ll prove it in a free 20-minute teardown of your current website.”

- Free homepage & site-speed audit
- Three quick wins you can ship this month
- A fixed-price roadmap — zero obligation

Book my free audit Just say hi

Free framework — instant download

## The 90-Day Growth Framework

The exact playbook we use with clients across four continents: audit, quick wins, compounding channels, automation. Get it free in your inbox.

Email address

No spam. One email a month, unsubscribe anytime.

ALIFY Assist Online · replies in minutes
Type your message